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Lead Project Administrator

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bullets
Project Administration, Microsoft Excel, Microsoft Power BI, Staffing, Positive outlook, Communication, Reporting improvements
bullets
Hyderabad, Bangalore, Pune

We are seeking a dynamic and experienced Lead Project Administrator to drive operational excellence and strategic initiatives within our organization. This role involves creating actionable insights, streamlining processes, and supporting leadership with data-driven analysis and recommendations.

Responsibilities
  • Generate operational analysis and reporting for the Shared Technology group and maximize the efficiency and effectiveness of the group by suggesting actionable insights.
  • Prepare key monthly dashboards and Management Information adding analysis and detailed commentary to support the data within dashboards and to facilitate decision-making and planning.
  • Provide tracking of the Partnership budget, covering both the overall budget and funding released for spend
  • Support Shared Technology Leadership Team partners by collaborating on strategic initiatives, providing operational analysis
  • Continually identify efficiencies and effectiveness in the overall Business Operations processes
  • Support related Program Delivery and Program Management processes to create and maintain visibility of the status and health of the portfolio
  • Build and maintain a network of key contacts across the business to share knowledge, gain an understanding of potential impacts and form qualified forecasts for planning purposes.
  • Produce bespoke reporting when required to support exceptional initiatives / reviews.
  • Organize and prepare leadership meetings / operational committee’s material. Prepare and plan agendas, meeting content including key monthly dashboards and MI, and follow up meeting notes / action points as required
Requirements
  • 10 to 13 years of relevant experience in project administration or operations
  • Mastery of advanced Excel functions, including process automation
  • Strong stakeholder management skills with experience advising senior leadership
  • Proactive mindset with excellent interpersonal and communication skills
  • Expertise in managing budgets, demand forecasting, and resource reporting
  • Solid understanding of formal project management methodologies, project planning, and financial/resource management
  • Advanced proficiency in MS Office Suite and aptitude for quickly learning new tools
  • Exceptional documentation skills with a proven ability to create high-quality presentations and materials for senior audiences
  • B2+ English proficiency level