Lead Project Administrator

Project Administration, Microsoft Excel, Microsoft Power BI, Staffing, Positive outlook, Communication, Reporting improvements

Hyderabad, Bangalore, Pune

We are seeking a dynamic and experienced Lead Project Administrator to drive operational excellence and strategic initiatives within our organization. This role involves creating actionable insights, streamlining processes, and supporting leadership with data-driven analysis and recommendations.

Responsibilities

Generate operational analysis and reporting for the Shared Technology group and maximize the efficiency and effectiveness of the group by suggesting actionable insights.
Prepare key monthly dashboards and Management Information adding analysis and detailed commentary to support the data within dashboards and to facilitate decision-making and planning.
Provide tracking of the Partnership budget, covering both the overall budget and funding released for spend
Support Shared Technology Leadership Team partners by collaborating on strategic initiatives, providing operational analysis
Continually identify efficiencies and effectiveness in the overall Business Operations processes
Support related Program Delivery and Program Management processes to create and maintain visibility of the status and health of the portfolio
Build and maintain a network of key contacts across the business to share knowledge, gain an understanding of potential impacts and form qualified forecasts for planning purposes.
Produce bespoke reporting when required to support exceptional initiatives / reviews.
Organize and prepare leadership meetings / operational committee’s material. Prepare and plan agendas, meeting content including key monthly dashboards and MI, and follow up meeting notes / action points as required

Requirements

10 to 13 years of relevant experience in project administration or operations
Mastery of advanced Excel functions, including process automation
Strong stakeholder management skills with experience advising senior leadership
Proactive mindset with excellent interpersonal and communication skills
Expertise in managing budgets, demand forecasting, and resource reporting
Solid understanding of formal project management methodologies, project planning, and financial/resource management
Advanced proficiency in MS Office Suite and aptitude for quickly learning new tools
Exceptional documentation skills with a proven ability to create high-quality presentations and materials for senior audiences
B2+ English proficiency level